Preference and Other Documents

EUR-1's

The function of the form:
  • An EUR-1 is a preference-giving form, a reciprocol arrangement between the EC and specific countries around the world
Where to obtain this form:
  • Blank EUR-1's are available from HMRC (H.M. Revenue & Customs) - via the National Advice Service (Tel:0845 010 90000)
  • Chambers of Commerce may also carry a small stock of blank EUR-1s.
What does it look like?
Example front page
  • EUR-1s are in 2 sheets, double sided, connected on their top spine
  • Page 1 is front of first sheet, and is pale green in colour
  • Page 2 is reverse of front sheet, white
  • Page 3 is front of second sheet, white
  • Page 4 is reverse of second sheet, white

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  • Each EUR1- has it's own unique Serial No. therefore you must always use an original EUR-1 document
Why are EUR-1s required?
  • An EUR-1 is a MOVEMENT Certificate-not a Certificate of Origin

 

  • It will enable your overseas importer to pay less import duty-often even as low as NIL import duty

 

  • However-beware of issuing EUR's without first being entirely confident that the goods listed on your EUR-1 are of EC origin

 

  • EUR-1's cover EC origin goods ONLY, if your goods are of non-EC origin then an EUR-1 is NOT applicable.

 

  • By Issuing an EUR-1-you are effectively enabling your buyer to pay less for importing your goods-than, say, your importer could achieve from importing the same goods from your competitor selling USA origin goods (so, it's just as if you are granting your buyer discount-but at very little cost to you!)

 

  • If your consignment consists of some EC origin goods, and some non-EC origin goods - then you can complete an EUR-1 for the EC origin goods ONLY. 

 

  • There are specific countries that are party to this EUR-1 arrangement-and the list of these countries can be found in HMRC Public Notice 828 and also see 827,832, available from www.hmrc.gov.uk

 

  • Your Chamber of Commerce can apply the HMRC Stamp to an EUR-1, for a small charge, or you can apply direct to HMRC by mail at no charge.  When using the Chambers of Commerce, the EUR-1 can be submitted electronically, together with your Commercial Invoice(s), but please be aware that there are some countries excluded from the electronic system.  The system operated for these on-line services can differ between Chambers.  Contact us for guidance. 
What to do with an EUR-1

Contact Us for a Step by Step Guide to EUR-1 procedures

 

ATR's

The function of the form:
  • An ATR is a preference-giving form. A partly reciprocal arrangement between EC and Turkey
Where to obtain this form:
  • Blank ATRs are available from HMRC (H.M. Revenue & Customs) - via the National Advice Service (Tel:0845 010 9000)

     

  • Chambers of Commerce may also carry a small stock of blank ATRs
What this form looks like:
Example front page
  • ATRs are in 2 sheets, double sided, connected on left side spine

    •  

  • Page 1 is front of first sheet, and is pale green in colour
  • Page 1R is reverse of front sheet, white
  • Page 2 is front of second sheet,white
  • Reverse of Page 2 is blank

    •  

  • Each ATR has it's own unique Serial No. therefore you must always use an Original ATR document.

    •  

  • It will enable your importer to pay less import duty - often even as low as NIL import duty

    •  

  • You may be thinking that an ATR is very simliar to an EUR-1 - and whilst there are some similarities - there are some very important differences

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  • ATRs are applicable for trade between EC and TURKEY

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  • It does not matter what the origin is of your goods - you can raise an ATR for goods of any country of origin.  What is important, however, is that the goods are in FREE CIRCULATION. 

 

  • HMRC Public Notice no.812 details all the rules & regulations surrounding EC preferences :Trade with Turkey, which is available on HMRC website.  There are some exceptions to certain products, therefore please also refer to HMRC Public Notice 827 and 828 available from www.hmrc.gov.uk

 

  • Your Chamber of Commerce can apply the HMRC Stamp to an ATR, for a small charge, or you can apply direct to HMRC by mail at no charge.  When using the Chambers of Commerce, the ATR can be submitted electronically, together with your Commercial Invoice(s), and Exporter's Statement (required to determine Free Circulation).  The system operated for these on-line services can differ between Chambers.  Contact us for guidance. 
What to do with an ATR:

Contact Us for a Step by Step Guide to ATR procedures

For Instant Expert Advice call the CHADWICK HELPLINE on
0906 586 2017
Weekdays 09:30 - 17:00 hrs 60p/min

 

Other Documents

Drafts / Bills of Exchange : Sight / Term

Drafts are also referred to as Bills of Exchange. They are a written order by the drawer to the drawee to pay money to the payee. A SIGHT draft is payable immediately on presentation to the drawee. A TERM draft is payable on a specific date in the future.  You can either purchase blank Drafts, or the specific wording can be typed onto your own Company Letterhead.

Special Certificates : CCVOs / C16 etc.
 
Some countries have special certification requirements for the importation of goods/ services.  Your oveseas customer may ask you to supply additional information, and in certain circumstances you can meet these requirements by adding specifically worded statements on your Commercial Invoices, but in some cases an additional Certificate is necessary.  The most common request is for a Certificate of Value and Origin (CVO).  For example : In the case of exports to Nigeria, this CVO form is referred to as a form C16.  The CVO requires extra details about labour and packing costs, royalties or commissions etc, plus a breakdown of freight charges and any overseas insurance  costs.  The CVO also provides an exporter's declaraion and statements about the value and origin of the goods.  

Export Cargo Shipping Instruction - ECSI (to see an example click here)
 
The Export Cargo Shipping Instruction (ECSI) is a document which can fulfil one of several functions when completed :

1. Movement and handling of the goods -gives instructions and details to your freight forwarder or carrier. It provides information on the goods, the route ie where they are being shipped from and then subsequently where to, the mode of transport (excluding by SEA when a Standard Shipping Note (SSN) is used, or in cases of hazardous goods when a DGN or IATA DGN is used) quantity and type of packages, weights and dimensions, shipping marks.

2. Customs - including Customs clearance (how you want them to be processed) and who pays any duties and taxes.

3. Distribution of the commercial and transport documents - how many you need, what is to travel with the goods etc.

4. Charges - details who pays the freight and any other charges

5. Further special instructions ie any special details required on the transport document - particularily if the consignment is under a letter of credit.

6. For use with NON Dangerous goods only

ECSIs are available from SITPRO approved printers

Standard Shipping Note (SSN). (to see an example click here)

The Standard Shipping Note (SSN) enables the shipper (exporter) to complete one standard document for all consignments irrespective of port or inland depot.  The SSN should accompany deliveries (be these FCL, Full Container Load, or LCL, Less than Container Load of general cargo) from factories or warehouses to ports or inland clearance depots.However the SSN must not be used if the delivery includes items classified as hazardous by reference to the relevant national and international regulations applicable to the intended modes of transport.  If goods are classified as dangerous, you need to use a Dangerous Goods Note (DGN), see below.

SSNs are available from SITPRO approved printers

Dangerous Goods Note (DGN) (to see an example for goods travelling by SEA click here)

When dangerous goods are transported, the consignment must be accompanied by a document that contains information declaring the nature and dangers of the goods. The DGN is one document that when completed correctly gives the receiving authority complete, accurate and timely information as well as providing all those with an interest in the consignment adequate information at each stage of the goods movement.  All personnel handling or dealing with Hazardous Goods must be validated by uptodate training.
DGNs are available from SITPRO approved printers

 

Please note there is a seperate IATA DGN for hazardous goods travelling by AIR

For Instant Expert Advice call the CHADWICK HELPLINE on
0906 586 2017
Weekdays 09:30 - 17:00 hrs 60p/min